External Representatives


VISTRA provides external representatives with qualified employees

Due to legal requirements, many companies have to nominate legally required representatives. The representatives must be specially qualified and keep their knowledge up to date through regular training as well as be informed about changes in the legal situation. For every implemented operational management system in the areas of quality, environment, occupational safety and energy, representatives are required.

VISTRA and its qualified employees provide long-term or interim support for your company. The decisive advantages for your company are that you are always set up in accordance with the law and you create free capacities in your company.

Quality Management Representative, QMR

Qualitätsmanagementbeauftragter, QMB In addition to the task of implementing the company’s quality policy into the organisation and ensuring that it is understood and observed at all levels of the organisation, the QMR is also responsible for the following tasks:

  • Maintenance of the QM System
  • Compliance with requirements according to DIN ISO EN 9001, ISO TS 16949, IRIS, DIN EN 13485 and VDA
  • quality training
  • Maintenance of Management Documentation
  • Improvement of quality methods and procedures
  • System verification
  • Development and coordination of sector-specific quality promotion programs
  • Professional representation of the senior management team in quality issues

Environmental Management Officer

Umweltmanagementbeauftragter, UMB In addition to the task of implementing the company’s environmental policy into the organisation and ensuring that it is understood and followed at all levels of the organisation, the following tasks are incumbent on the company:

  • Assumption of the management, organisation and monitoring of the environmental management system
  • Checking compliance with legal regulations in the company
  • Contact person to authorities, conducts correspondence and submits permit applications
  • Regular examination in the company
  • Submitting suggestions for improvement
  • Informing employees about harmful effects on the environment
  • Preparation of annual reports

Energy Manager, EM

Energiemanager, EM In addition to the task of implementing the company’s energy policy into the organisation and ensuring that it is understood and followed at all levels of the organisation, the energy manager is responsible for the following tasks:

  • Takeover of the management, organisation and supervision of the energy management system
  • Checking compliance with legal regulations in the company
  • Contact person to authorities, conducts correspondence and submits permit applications
  • Regular examination in the company
  • Management of the energy team
  • Controlling the energy program and improving the company’s energy efficiency
  • Submitting suggestions for improvement
  • Informing the management circle about energy aspects
  • Preparation of annual reports

Work Safety Management Officer

Arbeitssicherheitsmanagementbeauftragter, AMB In addition to the task of implementing the company’s occupational health and safety policy in the organisation and ensuring that it is understood and followed at all levels of the organisation, he is responsible for the following tasks:

  • Takeover of the management, organisation and supervision of the work safety management system
  • Checking compliance with legal regulations in the company
  • Contact person for employers’ liability insurance associations
  • Regular examination in the company
  • Submitting suggestions for improvement
  • Performing work safety committee meetings
  • Support with risk assessments
  • Performing analyses of the causes of accidents
  • Preparation of annual reports

Safety Specialist

Sicherheitsfachkraft, SIFA § 5 ASiG: All companies that employ at least one employee insured with the Employer’s Liability Insurance Association must prove that they receive occupational health and safety care. Tasks of the Safety Specialist:

  • Regular work safety committee meetings. This is a duty! Meeting (4 times a year) with senior management, employee representative – if existing, production und safety specialist
  • Instructions aimed at ensuring that all employees in the company behave in accordance with the requirements of occupational health and safety and accident prevention.
  • Advice on the planning, execution and maintenance of operating facilities and social and sanitary facilities;
    • with the procurement of technical equipment and the introduction of working procedures and materials;
    • with the transformation of workplaces, workflow, working environment and other issues of ergonomics.
  • Safety inspection of operating facilities and technical equipment, in particular prior to commissioning
  • Safety review of working procedures, in particular before their introduction.
  • Regular inspection of workplaces and notification of any defects found to the employer or to the person responsible for occupational health and safety and accident prevention.
  • Performing investigations into possible causes of occupational accidents; recording and evaluating the results of investigations and proposing measures to the employer to prevent such accidents at work

Dangerous Goods Advisor

 Gefahrgutbeauftragter Business owners and holders must appoint a dangerous goods officer if they are involved in the transport of dangerous goods by rail, road, water or air. Tasks of the External Dangerous Goods Representative:

  • Implementation of annual dangerous goods audits
  • Training of the commissioned persons
  • Preparation of the annual report
  • Contact person for accidents involving dangerous goods

Waste Manager

Abfallbeauftragter Waste Manager: § 59 KrWG (Kreislaufwirtschaftsgesetz):  Waste representatives are to be appointed, in the following cases:

  • Installations subject to licensing according to 4. BImSchV,
  • Installations generating hazardous waste on a regular basis,
  • stationary sorting, recovery and waste disposal installations, and
  • Waste owners who take back waste voluntarily or by virtue of statutory regulations if problems are caused with regard to or proper and harmless recovery or environmentally sound disposal.

Immission Control officer

Immissionsschutzbeauftragter § 53 BImSchG (Federal Immission Control Act) stipulates that the operators of installations subject to licensing must appoint an immission control officer if this is required due to

  • emissions from installations
  • technical problems in limiting emissions, or
  • the ability of the products, when used as intended, to cause harmful effects on the environment through air pollution, noise or vibration

This provision is substantiated by the Ordinance on Immission Control and Major Accidents Officers (5th BImSchV). Annex I of this Ordinance lists the types of installations for which an immission control officer is required.

Data Protection Commissioner according to §§ 4 f and 4 g Federal Data Protection Act (BDSG) and EU – DSGVO

Datenschutz

data protection

Tasks:

  • Compliance with all legal requirements of BDSG and EU – DSGVO
  • Improvement of the operational data protection, integration into the management system by extension of the system documentation
  • Working towards compliance with data protection regulations
  • Monitoring data processing
  • Maintenance of the process directory
  • Carrying out prior checks and risk assessments
  • Training of employees on applicable regulations and special requirements
  • Contact person for management, staff representatives, employees
  • Development of an IT security management system according to ISO 27001
  • Conversion and integration of the requirements of the EU-DSGVO into the operational data protection

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